Accurate recordkeeping and reporting of employee health
Accurate workplace injury and illness recordkeeping and reporting is crucial for employers, workers and OSHA in evaluating the safety of a workplace, understanding potential hazards and implementing training and protections to ensure safe and healthful working conditions. Enterprise Health streamlines the tracking, documenting, measuring and reporting of occupational injuries and illnesses. Here’s how it works.
Documenting a workplace injury or illness in Enterprise Health
When a workplace injury occurs, Enterprise Health users capture all of the incident details in one place called an encounter. Within the encounter, users document the date of injury, whether it’s work related and OSHA recordable, and the case number. A red asterisk indicates fields that must be completed and are required information for OSHA reporting.
Occupational health software automatically completes OSHA forms and reports
Once incident details have been captured, the system uses the data to automatically complete various forms and create reports. For example, the system links out to the OSHA 301 form and will overlay data from the case onto the form. This includes patient demographics and details regarding the incident such as the case number and the date of injury or illness. Several fields within the incident report are “filterable” to allow users to see various case information.
Enterprise Health also completes the OSHA 300A form and the Sharp’s log, which have filter fields available. Users can search the Sharp’s log by date range, patient, condition, type of device or location. This will display any cases that meet the criteria with the laceration or puncture information. All of the reports in Enterprise Health can be exported to a CSV, and will open in Excel which allows for additional filtering and sorting.
Enterprise Health users can also interface with their workers’ compensation carrier to send the claim data and receive the determination back electronically. This automatically updates all of these fields and inserts the claim number and adjuster information.
State-specific OSHA Forms
Enterprise Health also includes state-specific questions. The system links out to state-specific forms for the doctor’s first report, employer’s first report, and any other state forms that are required. All of the forms are barcoded, so they can be scanned or faxed back into the system. Enterprise Health also tracks any time forms are generated in the chart, identifying who printed the form, and the date and time it was printed.
The system will overlay information regarding patient demographics, employer demographics and details about the incident onto the forms. For example, employers that must report to California can select the DWC-1 workers' compensation form, and the system will overlay the patient information and incident details directly onto the form. There is also a forms library where state-specific forms can be loaded.